When you practice typing a business letter those who read it should understand you clearly. This is particularly important because it is a messenger.
It carries what you want to say to its recipient. It is an ambassador because it carries your image or that of a firm or organization which you represent.
It is interesting to note that not all letters that is sent to a company or firm is not laid out correctly. The next time you receive a letter from the post take a careful examination of it and you will be surprised to see how many little mistakes are made or are taken for granted.
Sometimes people are so busy that they refuse to take the time off to check correspondence that is to be signed, sealed and mailed out of the company. They consider it of little importance.
Therefore whatever style you choose whether it is blocked, semi blocked or indented it is good to create the right impression not just in the content but in the presentation.
A poor layout like for example forgetting to type in today's date, using too many sentences to a paragraph, or not leaving enough space for the sender to sign his or her signature, no matter how important its content, irritates and does nothing to help the firm's business.
So never let a letter go until you are satisfied with its layout, style, wording, and punctuation.
There is also a gentle reminder you need to know about. You always need it at all times with your letter. They go together. What is it? Envelopes.
What about your envelopes? Are you addressing them correctly. Are you using the right size for your letters.