Practice Typing  Drafts From Errors And Abbreviations 

A skilled Typist has the ability to practice typing drafts from errors and abbreviations that are made by her employer. He has very weighty responsibilities in the office so his mind may be on too many things.

I at practice typing is here to help you recognize these errors and shortened forms or abbreviations.  You will also learn what page layout is necessary for your employer to make his additions or deletions smoothly and clearly in the document in a clear and simple way.  You will then be able to understand and deal with errors and abbreviations skillfully and quickly.

This is where you can show your typing skills when typing drafts from errors and abbreviations to be presented to your employer. He can continue to make necessary additions or deletions on the document.

You can finally make the amendments and present your final copy of the document for confirmation and signature if everything is ok with the document finally.

Practice Typing Drafts From Errors and Abbreviations
What is a Draft/Manuscript

A draft is another word for manuscript.  It is a typewritten or handwritten document that is laid out with wide spaces between lines and side margins. Changes can now be made in the document by the employer.

  • The changes are shown with the persons personal handwriting.
  • It is sometimes spelled out in full or a shortened form called abbreviations.
  • They are sometimes written in ballons or circles with arrows pointed to where it should be inserted.
  • Words or lines of words are sometimes crossed out showing that it is not to be included.
  • There is also a slant stroke between two words or a word with a new thought written above.  This shows that it is to be included.
  • There are sometimes three or two lines drawn under a heading.
  • Words like transpose, run on, close up are also written in the draft.

They all have their meanings as you will see as we go along.

Practice Typing Drafts from Errors and Abbreviations
How to layout a typewritten draft or manuscript

  1. A typewritten draft is typed with wide spacing between lines so that enough space is there to insert corrections.
  2. Corrections are also included on both sides of the document so a wide margin is also needed.
  3. Leave double line spacing between lines in heading.
  4. Leave triple line spacing between the heading and the paragraphs.
  5. Type paragraphs in double line spacing.
  6. Leave triple line spacing between paragraphs.
  7. Type section heading in Initial Caps or Start each word with a capital letter.

At times more than one draft is made of the same document when other changes are then made to the document.  If there are no more changes a clean draft is then typed to make sure that there are no more changes to be made to the document and abbreviations are typed in full where necessary.

A final copy is now typed from this draft which is called the amended draft with a change in margins and line spacing.

Practice Typing Drafts from Errors and Abbreviations
Traditional or Old Fashioned?

Practice typing Drafts from Errors and Abbreviations  was considered traditional or old fashioned back then.  Now abbreviations are used so often that some persons especially our youths have forgotten how to spell a word in full.  This article practice typing drafts from errors and abbreviations will help you to understand:

  • What is an Abbreviation? 
  • Do you know what it means to abbreviate a word? 
  • When should you abbreviate a word?
  • When should you not abbreviate a word?
  • What words can be left abbreviated?

You may not at first understand what it means but surprisingly you do know what an abbreviation is.

An abbreviation is a shortened form of a word.  For example:

  • etc. - etcetra
  • asap - as soon as possible
  • dr.- Dear or doctor
  • feb - February
  • yr -  year or your
  • dtd - dated

We use it every day in written communication with family or friends either on social media or platforms like WhatsApp and email others.   For example a friend is greeting you on a social media platform and his or her greeting goes like this. "Gm, hw r u".  The friend has abbreviated the conversation and it took seconds to write this greeting.  What does he or she mean or is saying to you?  "Good morning, how are you?"           

Practice Typing Drafts from Errors from  Abbreviations 
When and When not?

  • Abbreviations can be left as it is during informal conversations on social media with friends or family. For example
  • in  an informal note to a family or close friend 

When it comes to business correspondence you will not leave the abbreviations in the business document when you are preparing the final copy of that document.

Type out the full meaning of the abbreviated word.  The correspondence is considered important or something formal to send out.

Some words that are left abbreviated are:

  • Mr. - Mister
  • Mrs. - Mistress
  • eg. - example
  • etc - etcetra
  • i.e. - that is

These and many others I am sure that you know of, are left abbreviated or as it is in your final copy of your document.

Practice Typing Drafts from Errors and Abbreviations
Checklist

I have made a checklist of some regular abbreviation signs that you will see from drafts that your employer has inserted. It will help you to make these changes in your draft document from him as he goes about his busy schedule. 

Practice Typing Drafts from Errors and Abbreviations

Identify the Abbreviations in these sentences and rewrite or retype them on your screen.

A Typist or sec should be carful in chequing for errors whilst typing.

She should recog wrong use of cap lett & words.

For eg she shd be able to identify some words in a para that is spelled incor.

Errors of any kind shd be corrected asap.

Spell out words like bldg. and dept.

Always rem to leave a wide space bet lines and marg

Words Misspelt

Correction Signs