Practice typing allows you to produce letters that are laid out in all its styles. If you follow the guidelines given below you will be able to learn all the different styles whether it be Fully blocked, Indented or Semi Blocked. And you will also know why you need to use a certain part of a letter when necessary.
The first part of a letter is its heading sometimes called the letter head. A letter head advertises the company you work with. It consists of the name of
The company's name
The second part of a letter consists of today's date. The formal method of typing today's date is
30th April, 2010
April 30th 2010
30 April, 2010.
April 30, 2010.
The recipient's name and address is placed after pressing the Enter key twice. (One line space)
Mr. John Smith
The Salutation or greeting line is placed after a line spacing from the name and address.
Dear Mr. Smith
(Do you know why we use these salutation without a name? Click this link for more information. Letter layout tips
The Body of the letter is made up of paragraphs. Each paragraph is separated by one line spacing.
The complimentary close (Click this link for more information)
The name of the company is sometimes typed immediately after the complimentary close. For example:
SECRETARIAL & COMPUTER CLASSES
The signature line which is typed five single line spaces away from the complimentary close. You may wonder why this is so. The person signing the letter must have enough space to type his signature clearly. It must never be touching the typewritten work.
The enclosures or attachments.either one must be typed in order to notify the person receiving the letter that something was sent with this letter. Either one can be used. It is typed enc.or encs. which indicates that one item was sent with this letter or encs or atts which indicates that more than one item was sent with this letter.