Practice Typing Itineraries

When you practice typing itineraries it is advisable to get accurate details about the layout and headings before you begin to type.

First, an itinerary is a personal travel list stating the date, time and different events for a person who is traveling or has to go on a field tour. It gives details as to where the person should be on a certain day and time and what will be done during that period of time. It is a very useful document that her employer can use especially if he has to go alone and his secretary is not there to keep him informed in connection with his daily routine.

Visits by your employer to another country may involve:

Rail or air travel, hotel reservations, the departure and times of arrival at destination and airline flight numbers, airports, check-in and departure times, arrival times in home and local times, names and addresses of hotel. Telephone numbers should always be shown clearly.

Copies of the itinerary should be sent to all those who may be involved with the arrangements. It is typed as tabulation on a card or as a booklet.

 The itinerary below is a simple itinerary for a person traveling from Trinidad to Tobago and has a very simple layout. The employee just went to a meeting in Tobago and came back on the same day.

Practice Typing Itineraries

Example of the layout of an Itinerary

Mrs Jane Smith to Attend a Meeting
At Crown Reef Hotel, Tobago

0400 hours
0600 hours

0800 hours

0900 hours
0930 hours

0100 hours

1030 hours
1130 hours
1200 hours
1300 hours

1400 hours

1430 hours
1500 hours

Distribution:  Transport Manager Company Secretary







Mayaro – Company car

Piarco Airport – Trinidad Piarco Airport, Trinidad - Air flight

Crown Point Airport, Tobago Depart Crown Point Airport – Taxi

Crown Reef Hotel, Scarborough, Tobago

Meeting, Crown Reef Hotel Lunch,
Crown Reef Hotel Crown Reef Hotel – Taxi
Crown Point  Airport, Tobago

Crown Point Airport, Tobago – Air flight

Piarco Airport, Trinidad
Piarco Airport, Trinidad – Taxi

As you can see it is clearly laid out and easy to understand. This is important so that the employee will not be confused as to where to go when.

You can keep it as a guide for other future itineraries you may have to type