Practice Typing Envelopes

Practice typing envelopes are very easy to learn and apply. Printing is simple but do not take your layout lightly. Remember you not only want the professional look in your business letters but also with your envelopes.

Style

When you practice typing envelopes the blocked or indented style should be used according to the layout of your letter or the individual's choice.

When using open punctuation for the letter, type the envelope in the same style. Use the punctuated style for the punctuated letter.

Practice Typing Envelopes Spacing

Single line spacing should be used limiting the address to three or at least four lines. Double line spacing can be used for very small envelopes or large envelopes.

Types of Envelopes

Pocket envelopes have the flap along the sorter side.

Banker envelopes have their flap along the longer side.

Window envelopes

These envelopes have a cut-out address panel covered with a transparent material. It is used for the enclosures of letters where the address must be typed so that it comes within the limits of the window in your envelope.

The address for this envelope is typed in the letter and indication are sometimes shown on the letter paper. The paper has to be folded in such a way that the inside address will show through the transparent "window".The blocked form of address is the most suitable.


Practice Typing Envelopes using PERSONAL,URGENT,FOR THE ATTENTION OF, etc.

When it is desired to indicate that a letter is "Personal", "Urgent", etc., the word required may be typed one line spacing above the address. It should not be placed at the top left hand corner. The word can be obliterated by postmarks.

Use CLOSED CAPITALS, underscoring for lower case and bold type. By Hand is typed in the top right hand corner, in place of the stamp, so that it will not be stamped in error, or to allow the instruction to be covered by the stamp should it be found necessary to send the letter by post.

REGISTERED POST, etc.,

Registered Post, Recorded Delivery, etc, are typed in capitals in the top left corner.

Practice typing envelopes using the correct order for an address is:

The name of the addressee The number of the house and the Street, Road or Avenue name The name of the town. The name of the postal town if it is the postal town. Typed in CAPITAL LETTERS The name of the country The postcode, typed in CAPITAL LETTERS in two parts

Postcode

The postcode is the last item to be typed on an envelope and is on separate line. It should not be punctuated or underlined. If it is not on a separate line leave 2 spaces in front of it.

The characters of a postcode should never be joined, . These two groups, for sorting purposes, represent, firstly the outward part - the town to which the letter has to be sent, secondly, the inward part - the particular area within the town to which the letter is to be delivered.

Each item must have one line to itself. If the address must be shortened because of lack of space the postal town and country may be typed on the same line. No punctuation is used in the typing of the postcode.




Courtesy titles

Use a courtesy title with a person's name. For example, Mr, Mrs, Esq, Messrs, Miss, Dr, Rev. Do not include a courtesy title when addressing a company unless you are addressing a person at that company by name.

Initials

Use one space following a person's initials. e.g. Mr.A D Smith, but not for qualifications after the name. e.g. OBE, MA. Leave one space between groups of qualifications. e.g. A L Smith BSc. Qualifications or honors are arranged after the name.

Doctors of medicine are referred to as Dr.L.John and envelopes are addressed as Dr.L.John.

When using open punctuation for the letter, type the envelope in the same style. Use the punctuated style for the punctuated letter.

Messrs

The courtesy title of Messrs should be used when addressing a partnership, except when the name of the firm is preceded by the word The or a title is included.

Messrs should not be used before the name of a limited company. This company is an incorporated body - a legal person, distinct from any of its members. Communications should be addressed to The Secretary or other official of the company.

All typists should keep up to date with the ever changing needs of the Post Office. This will decrease delays in the receipt of correspondence.

So practice typing envelopes for that professional look even on envelopes.

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