Practice Typing Envelopes

Practice typing envelopes are very easy to learn and apply. Even though printing names and addresses on an envelope is simple do not take your layout lightly. Remember you not only want the professional look in your business letters but also with your envelopes.

Style and Spacing

When you practice typing envelopes the blocked or indented style should be used according to the layout of your letter or the individual's choice.

When using open punctuation for the letter, type the envelope in the same style. Use the punctuated style for the punctuated letter.

Single line spacing should be used limiting the address to three or at least four lines. Double line spacing can be used for very small envelopes or large envelopes.

Types of Envelopes

  • Pocket envelopes have the flap along the sorter side.
  • Banker envelopes have their flap along the longer side.
  • Window envelopes

These envelopes have a cut-out address panel covered with a transparent material. It is used for the enclosures of letters where the address must be typed so that it comes within the limits of the window in your envelope.

The address for this envelope is typed in the letter. The paper has to be folded in such a way that the inside address will show through the transparent "window". The blocked form of address is the most suitable.

How to practice typing envelopes using: PERSONAL, URGENT, FOR THE ATTENTION OF, etc.

When it is desired to indicate that a letter is "Personal", "Urgent", etc., either of these words may be typed one line spacing above the address of the envelope. It should not be placed at the top left hand corner. The word can be obliterated by postmarks.

Use closed capitals and underscoring for lower case and bold type. 'By Hand' is typed in the top right hand corner, in place of the stamp, so that it will not be stamped in error, or to allow the instruction to be covered by the stamp should it be found necessary to send the letter by post. Registered Post, Recorded Delivery, etc, are typed in capitals in the top left corner.

Practice typing envelopes using the correct order for an address:

  1. The name of the addressee
  2. The number of the house
  3. Street, Road or Avenue name
  4. The name of the town. The name of the postal town if it is the postal town. 
  5. The name of the country is typed in capital letters
  6. The postcode, typed in CAPITAL LETTERS in two parts

 Courtesy titles and Initials

When using a courtesy title with a person's name, for example, Mr, Mrs, Esq, Messrs, Miss, Dr, Rev, do not include a courtesy title when addressing a company unless you are addressing a person at that company by name.

Use one space following a person's initials. e.g. Mr. A D Smith, but not for qualifications after the name. e.g. OBE, MA. Leave one space between groups of qualifications. e.g. A L Smith BSc. Dr. L. John. Qualifications or honors are arranged after the name.

So practice typing envelopes. It is very simple to type and print.

Business Letters